KENNEDY-DONOVAN CENTER INC.

JOB DESCRIPTION

Position:	Administrative Secretary	Status:	Part-time, Non-exempt
Reports to:	Program Director	Benefits:
Supervises:		Location:	New Bedford Day Habilitation Program

Position Description: Implement and coordinate efficient office systems and provide administrative support utilizing a team-based approach.

Qualifications:

· High School Diploma/GED, Associates Degree preferred.

· Demonstrated ability to handle multi-line phone and multiple projects simultaneously while maintaining confidentiality.

· Demonstrated ability to effectively participate in team based approach.

· Excellent organizational, interpersonal and communication skills.

· Able to meet required competency level in Microsoft Office Software.

Physical Requirements:

· Ability to sit for extended period of time.

· Extensive phone use required.

· Ability to use computer.

· Light travel required.

Responsibilities:

· Develop, implement and evaluate office systems and procedures.

· Provide confidential administrative support to Program Director

· Provide receptionist responsibilities including phone coverage and greeting visitors.

· Duties include but are not limited to: word processing, dictation, proof reading, correspondence, scheduling appointments and special projects.

· Provide administrative support related to meetings and other activities of the Day Habilitation Program as required, by: maintaining up-to-date address lists and files, preparation and mailing of notices, materials, minutes and preparation of meeting rooms and refreshments.

· Compiles and files client records

· Maintains and updates client information.

· Process all Day Habilitation Program billing done at program site, including program calendar, service delivery report, weekly activity table and Medicaid and Insurance forms. Maintains accurate records with regard to third party requirements and determine proper format for assembling information on an on-going basis.

· Provide human resource related functions that include: new employee paperwork, time sheet preparation and tabulation for payroll cycle, answering employee inquiries, maintain personnel files and insurance correspondence.

· Coordinate process of petty cash disbursement and related record keeping.

· Maintain record keeping related to employee bank account.

· Maintain consultant registers and invoices.

· Process all purchase orders and maintain related records.

· Order and maintain office and programmatic supplies.

· Participate in staff, team meetings, and group and individual supervision.

· Assist in outreach and fundraising activities.

· Perform other job-related responsibilities as assigned.